Terms & Conditions
1. Scope of Services
Luxury Travel Sweden AB organises exclusive events, tours, and meetings with tailor-made service packages that are individually negotiated.
Unless explicitly stated otherwise, Luxury Travel Sweden AB acts as the sole contractual partner and service provider. In certain cases, the company may act as an intermediary (agent) for third-party suppliers, which will be clearly identified in advance and which agency fees apply. In those instances, the contractual relationship exists directly between the customer and the third-party supplier, and their respective terms and conditions apply.
2. Company Ownership
The company is owned and managed by Henrik Tidefjärd, Sweden. All contractual relations are concluded with Luxury Travel Sweden AB, except in cases where the company explicitly acts as an intermediary for third parties.
3. Booking and Contract Formation
Bookings must be made in writing via email, message, or other verifiable form of communication.
Each booking must specify:
· The number of participants
· The scope of services
· The agreed price
When a booking is made on behalf of multiple participants by a company or individual, that party is liable for all obligations arising from the booking, unless otherwise agreed in writing.
If the booking confirmation differs from the initial offer, it is considered a new offer that must be confirmed in writing by both parties.
A contract is established once Luxury Travel Sweden AB issues a written confirmation.
4. Payment Terms
Payment must be received no later than 14 days before the start of the service.
For last-minute bookings, payment is due immediately and in full.
All payments shall be made in Swedish Krona (SEK) or Euro, unless otherwise stated.
5. Liability
Luxury Travel Sweden AB is responsible for:
· The careful organisation and execution of services
· The accurate description of offers
· The proper selection of third-party service providers
However, the company is not liable for:
· Representations or commitments made directly by third-party providers outside the agreed scope
· Indirect or consequential damages
· Damages not involving injury to life, body, or health beyond three times the total booking price, unless caused intentionally or by gross negligence
Liability for damages caused by third-party providers (e.g., transport operators, venues) is limited to the contractual and legal liability of those providers.
6. Cancellation and No-Show Policy
Luxury Travel Sweden AB must be compensated for all services already performed or obligated under third-party contracts before cancellation.
The following flat-rate cancellation fees apply:
Time Before Event
Cancellation Fee
Up to 60 days
No charge
59–30 days
50% of total price
29–6 days
75% of total price
5 days or fewer
100% of total price
No-show or same-day cancellation
100% of total price
If a customer fails to appear for a scheduled activity, full payment is due.
The guide or host will wait up to 30 minutes at the agreed meeting point. Customers must report any delays by phone within this time.
Customers may present evidence that the actual loss incurred by Luxury Travel Sweden AB was lower than the above flat-rate.
7. Change of Booking
Changes to an existing booking are possible only if:
· The same service type is available on another date,
· The number of participants and price remain unchanged.
If a change results in a reduced service scope, a partial refund is excluded.
Article 6 applies accordingly.
If third-party providers (e.g., ticketed events) cannot reschedule or refund, the original costs will remain payable for the replacement date.
8. Programme Changes and Force Majeure
Luxury Travel Sweden AB reserves the right to modify programmes due to weather conditions, force majeure, or service changes by partners.
In such cases:
· If the overall service is reduced, a proportional refund applies.
· If the company cancels an event (e.g., due to illness of a guide and no available replacement), the full payment for that service will be reimbursed.
Reimbursements are limited to the affected service(s) only. Additional costs or consequential losses (e.g., travel expenses) are excluded.
The company may also charge additional costs arising during the contract if these exceed the original service scope. Such costs will be communicated and agreed in advance if exceeding 15% of the total price.
9. Notification of Deficiencies
Any deficiencies or disruptions in performance must be reported immediately to the guide or to Luxury Travel Sweden AB upon discovery, allowing for prompt correction.
Failure to notify may void any subsequent claims.
For deficiencies involving third-party providers, Luxury Travel Sweden AB will assist in forwarding the complaint, but claims can only be asserted within the scope of the respective third-party contract.
10. Insurance
Luxury Travel Sweden AB maintains public liability insurance in accordance with Swedish law.
This insurance does not cover the loss or theft of personal belongings unless caused intentionally or by gross negligence.
The company does not compensate damages beyond the insured amount.
Customers are encouraged to arrange their own travel and cancellation insurance.
11. International Services
Outside Sweden, services may be provided through trusted European partner companies and local guides.
All bookings and payments are handled exclusively by Luxury Travel Sweden AB.
A request for information or quotation does not constitute a booking.
A booking becomes binding only upon receipt of written confirmation and full payment.
Liability for international events:
Luxury Travel Sweden AB’s liability for damages that do not involve personal injury is limited to three times the total price, unless the damage was caused intentionally or through gross negligence.
If a local partner or venue operator has a lower statutory liability limit, that limitation also applies to Luxury Travel Sweden AB.
12. Place of Fulfilment and Jurisdiction
The place of fulfilment and exclusive legal venue for all contractual obligations is Stockholms län, Sweden.
Swedish law applies, excluding the UN Convention on Contracts for the International Sale of Goods (CISG).
13. Severability Clause
If any provision of these Terms & Conditions is or becomes invalid, the remaining provisions remain unaffected.
The invalid clause shall be replaced by a legally permissible provision closest to its intended purpose.
14. Contact Information
Luxury Travel Sweden AB
Attn: Henrik Tidefjärd
Stockholm, Sweden
info @ luxurytravelsweden.com